For the purposes of this application, audiovisual production means any acquisition and use of images, in any medium, whether or not still images, with or without sound, for editorial, advertising, commercial, news, information, documentary, entertainment or cinematographic purposes.

The application for the use of the Virtual Recording will be forwarded to Patrimonio Nacional’s Communication Department, which must expressly authorise its use, following an analysis of the audiovisual production project for which it is intended, in accordance with the terms stated on the form.

The Spain Film Commission will receive a copy of the application to monitor the use of the Virtual Recordings.

Within 72 working hours of receiving the application, Patrimonio Nacional undertakes to reply to the applicant in writing, stating its initial decision. A copy will be sent to the Spain Film Commission, stating whether its use has been authorised or rejected.

If the application is rejected, the reasons will be stated. The rejection will be sent to the applicant, with a copy to the Spain Film Commission, so possible adjustments may be made to the application.

Use of the virtual recording in productions whose contents and values are not in accordance and compatible with the responsibilities assigned by law to Patrimonio Nacional will be denied.

If the application is approved in the aforementioned terms, use of the virtual recording by the applicant will be subject to that stated in the application form and the terms and conditions set out herein, so that the applicant may incorporate them into the audiovisual production described in the form.

The authorisation is limited solely and exclusively to use of the Virtual Recording for the purpose of incorporating it into the audiovisual work described in the application form, whether in an exact, simulated or virtual form, in combination with other scenery, sets and/or locations, and/or in any other form.

The current National Heritage Regulation Act 23/1982 and Royal Decree 496/1987, which approves the Regulations thereof, shall apply to the relevant extent. The Heritage of Public Administrations Act 33/2003 of 3 November shall also apply in a supplementary manner.

Patrimonio Nacional holds the prerogative to interpret this form, the contents of the authorisation and licence, and to enforce it. Any doubt or dispute as to the application and contents of any condition or term in this form or the authorisation and licensing conditions shall be decided by Patrimonio Nacional.

The production company undertakes to include Patrimonio Nacional and the Spain Film Commission in the acknowledgements section of the audiovisual work’s credits.

Patrimonio Nacional and the Spain Film Commission undertake to maintain the strictest confidentiality regarding any information related to the production company or the audiovisual work and its filming, as well as any third parties related to the Administration that may have access to such information as a result of this authorisation.

However, once the audiovisual work has been publicly released, both Patrimonio Nacional and the Spain Film Commission when involved, may make use of the scenes in which the material is used for promotional purposes.

In compliance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data, adapted to Spanish law by Legislative Royal Decree 5/2018 of 17 July, as well as the Organic Law 15/1999 of 13 December on the Protection of Personal Data, insofar as it differs from the former, the applicant accepts that the data this application form contains will be included in Patrimonio Nacional’s corresponding file.

The purpose of this processing is the maintenance of this form and the authorisation and licence in the Annex, based on article 27 of Royal Decree 496/1987 of 18 March, approving the Regulations of the National Heritage Regulation Act 23/1982 of 16 June, and article 83(d) of Royal Decree 214/2014 of 28 March.

The data will be communicated to the National Comptroller’s Office (Intervención General del Estado) and the Court of Auditors (Tribunal de Cuentas) solely for the purposes of their economic and legal control functions. The data will be retained for the necessary length of time to fulfil the purpose for which they were collected and to determine any possible liabilities that may arise from that purpose and from the processing of the data. The provisions of the regulations on Spanish archives and documentary heritage shall apply.

You may exercise your rights of access, rectification, erasure and portability of your data, restriction and objection to their processing, as well as the right not to be subject to decisions based solely on the automated processing of your data, as applicable, through the website https://sedempr.gob.es/es/proteccion_de_datos or by sending an e-mail to dpd@mpr.es. You have a right to submit a complaint to the Spanish Data Protection Agency.

Asociación Española de Comisionados de Filmaciones, Cine y Televisión Spain Film Commission

Plaza Mayor, 1. 47001 Valladolid / España

CIF: G 91136770